Want to Lead Better Meetings? Here Are Our Meeting Game Changers

This Meeting Could’ve Been an Email

That candle that says it all: “Smells like... this meeting could’ve been an email.” Too real. But it doesn’t have to be this way.

Reimagine Meetings

Most meetings aren’t broken on purpose. But we can redesign them—because most leaders spend half their time in them.

5 Meeting Game Changers

1. Use Question-Based Agendas

Instead of vague topics like “Saturday schedule,” ask: “How could we rotate Saturday coverage?”

Questions add clarity and open minds.

2. Break into Small Groups

Small groups (2–6 people) boost engagement. Let people discuss a question, share ideas, and report back. Add digital whiteboards or sticky notes for extra punch.

3. Add 5 Minutes for Human Connection

Try:

• “One good thing” — A personal win in the past 24 hours

• “Progress roll call” — What’s moved forward since last time?

• “Reading or watching” — What are you into lately?

• “One minute of focus” — Deep breaths. Presence. Reset.

4. Ditch the Parking Lot

Instead of saying “let’s park that,” say: “Great idea. Who wants to partner with [Name] to tackle that after this meeting?” Then follow up next time.

5. Post Updates in Advance

Don’t waste meeting time on updates. Share them ahead of time—in Teams, Asana, or a shared doc. Use meeting time for questions, problem-solving, and action.

Bonus: Block 15 minutes before the meeting for people to read.

Keep It Short

Meetings don’t need to be 60 minutes. Try 20–30. If it takes less time, wrap early. Respecting time is a culture move.

Also—regularly ask: “Is this meeting still adding value?” If not, end it.